UPCOMING EVENTS

We are currently working towards Single Use  Plastic Free Events.

We now request that no single use plastics are sold by traders at our events.

 • Food stalls to only serve food in compostable food packaging. 

 • We have banned  the sale of drinks in plastic bottles (use cans as an alternative). 

 • No plastic straws and styrofoam/polystyrene packaging.  

• Stallholders to remove bulk packaging materials before coming to site.

  • No single-use plastic toys/balloons to be sold.  

We ask reusable and refillable options are used where possible.

Please click on the link below to find out more about this.

Stallholder Guidance

 1. Use reusable cups, containers, cutlery and plates.  Where possible have these items for sale or on  a deposit return scheme. 

 2. No giving out or displaying balloons or any other single use plastic paraphernalia – opt for paper,  card decorations.  

3. All stall holders/cafés to use compostable card paper based food containers, cutlery etc. and packaging.  

4. All store holders should minimise waste  brought to site by removing bulk packaging before arriving. 

 5. No Styrofoam/polystyrene (cups, pots, flakes chips or other styrofoam bulk packaging) to be  brought onto the event site. 

 6. No plastic straws/stirrers/decorations with drinks.

 7. No plastic bags. 

 8. No sale of single use plastic drinks bottles –  cans are a good option for soft drinks and  reusable water bottles should be refilled at the PFND water bar. 

 9. No single use condiment sachets –  bulk buy and let customers help themselves where possible.  

10. Put waste in the correct bins. Recycle where possible and encourage the public to do the   same. There are waste management stations         on site.  

11. Keep your stall area tidy and leave it free from litter at the end of the event.  

12. Please share best practice - be sure to post  any ideas/pictures of alternatives to plastic  you have opted for on social media tagging        ‘plasticfreenorthdevon’ or send to PFND   beforehand, so that we can share best practice 

 I hereby agree that this data will be stored and processed for the purpose of establishing contact. I am aware that I can revoke my consent to my date being stored at any time. 

Should I be successful and be given a space, I agree to the following : 

A standard outdoor pitch size is 3x3 meters which will accommodate a standard  gazebo. I, the trader will be responsible for supplying a suitably sturdy gazebo, weights/sandbags for that gazebo, lighting and tables/chairs as required. 

A standard indoor pitch is a 6 ft table and chair. 

Pitches are sold with no power, generators will only be permitted if agreed to in writing by the event organiser. Risk Assessments will be required for generators. Power may be available at indoor events - please request this when booking and we will let you know if we can provide you with power. All electrical equipment needs to be PAT tested and in good order.

Payment is required in full no less than 12 weeks prior to the event date. If payment is not received your space is no longer booked/secure. Pitch Fees vary for different events.

 Pitches cancelled by the trader or an associate within 12 weeks of the event are deemed as a late cancellation, and as a result are not eligible for a refund. 

Pitches cancelled by the trader or associate no later than 12 weeks before the date of the event will receive a full refund. 

Should SWEMS CIC cancel / postpone an event, bookings will automatically roll over to when the event can be run next (The Trader will be issued with a credit note to the value of that pitch).

 Should a trader require a refund for a cancelled / postponed, a request must be emailed to SWEMS CIC. Refunds will be sent within 28 days of receiving a refund request. 

Pitches are non transferrable from trader to trader. Should an event be cancelled as a result of weather, traders will only be offered credit for future events.  

All Traders must agree to follow the Plastic Free Rules associated with this event, which were created with guidance from Plastic Free North Devon.